Bookkeeping for care homes
Bookkeeping for Washington adult family homes
Monthly books that show what each resident brings in, what the home costs to run, and what is left for you. Ready for tax time, and ready when a lender asks.
- Income tracked by resident and payer
- Medicaid income and Section 131 records kept right
- Statements a lender can read, the day they ask
Complimentary 30-minute call • No commitment • We review your setup before you pay us anything
Paying a live-in caregiver a daily rate?
The Washington minimum is $17.13
What you really want
Let's talk about what you really want as a care home owner
Make a meaningful difference
Focus on providing exceptional care and positively impacting people's lives.
Build financial security
Create a prosperous future for your family through a successful business.
Expand to multiple facilities
Grow your vision from a single home to a thriving multi-facility enterprise someday.
Get approved for funding
Secure that renovation loan or new facility purchase with confidence.
Why CarebearBooks
Bookkeeping built for Washington adult family homes
Each of those is easier with clean books you understand.
Books a lender can read
When you apply for a loan, the bank asks for statements. We keep yours current and organised, so you can hand them over the day they ask.
When the bank asks
Hand over current statements the day a lender asks for them.
Ready for tax time all year
Expenses are recorded in the right place as they happen, so there is no scramble in March.
No March scramble
Your preparer gets clean, complete records.
See what the home really earns you
Clear numbers on what the home makes after every cost, including your own pay, so your personal plans rest on facts.
Clear numbers
Profit after every cost, including your pay.
Pricing
Bookkeeping pricing
One clear price. No hidden fees.
Bookkeeping from
25
per resident a month, up to $200
For seeing what each resident brings in and what the home costs to run.
Choose bookkeepingEvery plan includes
- Unlimited transactions and bank accounts
- Bills and invoice management for families and vendors
- Custom invoice creation for private-pay residents
- A dedicated caregiving bookkeeper
- Lender-ready reports for facility expansion
- Resident-level profitability analysis
Multi-facility discounts
2nd facility: 10% off
3 or more facilities: 15% off
Running assisted living or a nursing home? See all plans and prices →
How it works
Your books, done every month
Secure document sharing
Upload your financial documents to our secure portal. We accept bank statements, receipts, invoices and more, in any format.
Expert processing
Our care home bookkeepers categorize transactions, reconcile accounts and prepare your records with careful attention to detail.
Clear monthly reports
Profit and loss, balance sheet and cash flow reports made for how a care home runs.
Secure and simple
Professional results, zero commute
Our virtual-first approach saves you time, so you can focus on what matters most.
Faster, smarter service
Real-time collaboration, instant document sharing, and a portal open any time.
Better value
No travel or office visits. Pricing by resident, capped. One team for books, payroll and tax.
Privacy first
Encrypted client portal, multi-factor sign-in, and access limited to the people on your file.
The CarebearBooks promise
Gain peace of mind and financial clarity
Take back your time and see your numbers clearly.
Save valuable time
Get back the hours you spend on receipts and spreadsheets every month.
Records in order
Kept in the form DSHS, your lender and your tax preparer expect.
Financial insights
See what each resident and each month really adds up to.
Reduce tax time stress
Everything recorded in the right place as it happens.
Questions
Frequently asked questions
A real person answers, by phone, email or WhatsApp.
Get my complimentary financial analysisOur bookkeeping starts at $25 per resident per month, up to $200. Payroll is a flat $100 a month per home, with no charge per employee. Tax preparation starts at $500 a year.
A bookkeeper records daily transactions, reconciles accounts and produces your financial reports. A CPA can also provide audited statements and represent you before the IRS. Most adult family homes need solid monthly bookkeeping, payroll and tax preparation first, and that is the work we do.
We do clean-up work regularly. Bring what you have, in whatever state, and we will tell you what it will take.
Yes. We work with QuickBooks Online and Desktop. If you use something else, tell us and we will confirm before you start.
We enter and schedule your vendor bills, prepare family invoices, and keep track of what has been paid and what is still owed, so nothing slips. Payment reminders go out in your home's name.
Complimentary financial analysis
Ready to simplify your care home's bookkeeping?
Tell us about your home and we will show you what clean monthly books would look like for you.
See open times and pick the one that suits you. It takes about a minute.
Prefer to write? Send us a message →
No cost. No obligation. Nothing changes until you decide.