Washington State Payroll That Actually Works (Finally!)

Your Adult Family Home's success depends on keeping exceptional caregivers happy and compliant. But between Washington's complex labor laws, overtime calculations for 24/7 care schedules, and ever-changing healthcare regulations, payroll has become your biggest headache.

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Tax filing dashboardfor Adult family homes

Let's Be Real Washington Payroll Might be a Nightmare

Overwhelmed by payroll paperwork?

Spending hours each pay period on tedious caregiver wage calculations, deductions, and complex payroll tasks instead of on resident care?

Compliance worries?

Stressed about navigating ever-changing federal, state and local payroll tax laws and filing deadlines?

Risking costly errors?

Concerned that miscalculating pay or tax withholdings could lead to unhappy caregivers, overpayments, or penalties from the IRS or state?

AFH payroll complexity?

Finding it difficult to manage varying caregiver schedules, overtime for different roles, specific AFH deductions, and maintain accurate payroll records?

The Payroll Service Built for Washington Caregivers & AFHs

100% Washington State Tax Compliance

We only do Washington businesses, so we know every nuance of state law – from the $16.28 minimum wage to complex Seattle payroll expense taxes for larger employers.

Washington Cares Fund contributions and reporting

Labor & Industries (L&I) quarterly filings

Paid Family Leave contributions and claims

Employment Security Department reporting

All quarterly reports filed on time, every time

Time Saved

Most small business owners spend 8-12 hours per month on payroll tasks. That's 96-144 hours per year you could be spending on growing your business instead.

Human Support

When you call, you get a real person who knows your business , so you don’t have to become the expert on every payroll question or compliance issue.

Employee Satisfaction & Support

Most small business owners spend 8-12 hours per month on payroll tasks. That's 96-144 hours per year you could be spending on growing your business instead.

Workers' Compensation claims filing assistance

Unemployment claims assistance and documentation

Paid Family Leave benefit applications

Washington Cares benefit navigation

W-4 completion and withholding adjustments

Strategic Partnership

We don't just process payroll – we help you optimize your entire employee cost structure.

Cost-saving recommendations based on your specific situation

Growth planning for hiring and expansion

Benefits integration advice

Compliance updates delivered before they affect you

24/7 help when you need it

Zero-Risk Guarantee

Certified payroll professionals handling your account with full liability insurance for your peace of mind

Let's find the right plan for your facility

AFH Payroll

2-8 bed facilities

$80 monthly base

Facilities with caregivers

Assisted Living Payroll

7-16 bed facilites

$149 monthly base

Facilities with departments

Nursing Home Payroll

17+ bed facilities

$199 monthly base

Facilities with skilled staff

Common benefits across all facilities

All tax filings and deposits

Contract and welcome packet creation

Dedicated account specialist

Year-end tax forms

Employee support services

Unlimited payroll runs

Compare plans & features

S-Corp Owners Special

For solopreneurs and S-Corp owners needing payroll, S Corp compliance support, and reasonable salary calculations.

$149/month for owner-only payroll

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See plan details

Top Features:

Compliant self-pay & automatic tax filing
Reasonable salary calculator
S Corp compliance dashboard
Quarterly processing available

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Gain Peace of Mind and Financial Clarity

Experience the difference specialized services CarebearBooks can offer. Our service is designed to simplify your operations, provide crucial insights, and ultimately give you greater peace of mind.

Pay your team in record time

Drastically reduce hours on manual payroll. Our efficient processing and direct deposit ensure your AFH caregivers are paid quickly and accurately, every pay period.

Relax knowing its done right

Rest easy. We handle all federal, state, and local payroll taxes calculated, filed and paid accurately and on time.

Keep the big picture in focus

Free up your mental energy and time from payroll details. Focus on exceptional resident care, and strategic AFH growth, supported by clear, accessible payroll reports.

Support a happy, stable team

Reliable, on-time direct deposits and clear pay stubs contribute to higher caregiver morale, improved retention, and a more stable, dedicated team for your AFH.

85%

Accuracy

85%

150%

YoY Growth

CLIENT REVIEWS

" As a busy Adult family home, we needed an accounting service that understood our unique needs. Carebearbooks delivers exceptional service with attention to detail, and we feel confident knowing our financials are in expert hands. "

Comfort Haven

Frequently asked questions

How quickly can you take over our payroll?

Most mid-year migrations are completed within 7-10 business days. Emergency takeovers (when your current provider drops the ball) can be done in 2-3 days.

What makes this different from ADP or Paychex?

Generic payroll companies provide software – we provide a fully managed service. We actually run your payroll for you, plus we understand 24/7 caregiving schedules and Washington healthcare regulations.

How quickly can you switch us from our current provider?

Most Adult Family Homes are fully switched within 2-3 weeks. We handle all the setup, data transfer, and caregiver communication.

Do you handle both W-2 employees and 1099 contractors?

Absolutely! We manage both employee and contractor payments, ensuring proper classification and compliance with healthcare worker regulations.

Can you work with our existing QuickBooks setup?

Yes! We integrate seamlessly with QuickBooks Online and Desktop, plus most other accounting systems.

CarebearBooks

Financial care for caregivers

CarebearBooks is an NSBC brand, providing professional accounting services.

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