Caregiver payroll
Caregiver payroll for Washington adult family homes
Fully managed payroll, run by a team that works only with care homes. We know L&I, WA Cares, PFML, Section 131 and caregiver overtime rules.
- Caregivers paid by direct deposit, 48 hours after payroll runs
- Every federal and Washington filing done for you
- A flat $100 a month per home, no charge per employee
Complimentary 30-minute call • No commitment • We review your setup before you pay us anything
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Paying a live-in caregiver a daily rate?
The Washington minimum is $17.13
Own your home through an S-corp, or thinking about it?
About $6,400 a year kept, after costs
One example: an owner who does not live in the home, $120,000 profit. Owners who live in the home may save less, or nothing.
Sound familiar?
Let's be real: Washington payroll can be a nightmare
Overwhelmed by payroll paperwork?
Spending hours each pay period on caregiver wage calculations, deductions and payroll tasks instead of on resident care?
Compliance worries?
Stressed about ever-changing federal, state and local payroll tax laws and filing deadlines?
Risking costly errors?
Concerned that miscalculating pay or withholdings could lead to unhappy caregivers or penalties from the IRS or the state?
AFH payroll complexity?
Finding it hard to manage caregiver schedules, overtime for different roles and accurate payroll records?
Why CarebearBooks
The payroll service built for Washington adult family homes
You're spending weekends figuring out WA Cares, and L&I rates keep changing. That time could go to your residents and your business.
Washington payroll taxes, handled
WA Cares, L&I quarterly reports, Paid Family Leave and ESD reporting, all filed for you.
Time saved
The filings come off your desk completely.
Support for your caregivers
Paystubs they can read, 48-hour direct deposit and a self-service portal for their records.
Human support
Your caregivers get answers too.
A real partner
A real person when you need one, by phone, email or WhatsApp.
We stand behind every payroll
Each pay run is checked before it goes out. If we get something wrong, we fix it quickly and at no cost to you.
Also on the payroll side
Special services for Washington care homes
Payroll migration
Switching mid-year? Most moves are done within 7 to 10 business days, and urgent takeovers in 2 to 3 days.
S-corp payroll compliance
Owner-only payroll for S-corp owners, with a reasonable salary that has a written basis. $100 a month.
Payroll impact analysis
See what hourly pay, overtime and a second caregiver would cost before you change anything.
Pricing
Payroll pricing
One clear price. No hidden fees.
Payroll for one home
100
per month, flat
For paying your caregivers correctly and on time.
Choose payrollEvery plan includes
- 48-hour direct deposit
- All Washington state payroll tax filings
- Federal payroll tax deposits and filings
- Employee self-service portal
- Help with employee and contractor setup
- Unlimited payroll runs
- WA Cares Fund reporting
Multi-facility discounts
2nd facility: 15% off
3 or more facilities: 25% off
Running assisted living or a nursing home? See all plans and prices →
How it works
Payday, every time
Submit caregiver hours
Report your caregivers' hours for the pay period with us or your time tracking system.
Expert processing
We calculate gross wages, overtime, deductions and all required withholdings: federal, state, FICA, L&I and WA Cares.
Online review and approval
You get a clear payroll summary to review online, and approve it with a click.
Reliable payday and filings
Caregivers receive direct deposits on time. We handle the 941, state filings and payments for you.
Secure and simple
The modern way to handle payroll
Professional payroll management, delivered virtually. No office visits required.
Instant access
Your payroll summary, paystubs and filings are always in the portal.
Lower costs, higher value
A flat price per home, no matter how many caregivers you pay.
Secure and convenient
Encrypted portal and multi-factor sign-in.
The CarebearBooks promise
Gain peace of mind and financial clarity
Take payroll off your weekends for good.
Pay your team on time
Caregivers paid by direct deposit, 48 hours after payroll is run.
Relax knowing it is done right
Every pay run checked before it goes out.
Keep the big picture in focus
Payroll that matches your care schedule.
Support a happy, stable team
Paystubs your caregivers can read.
Questions
Frequently asked questions
A real person answers, by phone, email or WhatsApp.
Get my complimentary payroll analysisYes. Caregivers in Washington adult family homes are entitled to overtime at 1.5 times their regular rate for hours worked over 40 in a workweek. Since a July 2026 Washington Supreme Court decision, that includes live-in caregivers.
Federal payroll taxes (Social Security and Medicare), federal unemployment tax, Washington unemployment insurance, paid family and medical leave premiums, and workers' compensation through L&I.
We pay both. Whether a caregiver should be an employee or a contractor is an important question in Washington, and we will go through it with you before the first payroll.
Generic payroll companies provide software. We provide a fully managed service: we run your payroll for you, and we understand round-the-clock caregiving schedules and Washington rules.
Most mid-year migrations are completed within 7 to 10 business days. Emergency takeovers can be done in 2 to 3 days.
Complimentary payroll analysis
Ready to hand over payroll?
Tell us about your caregivers and how you pay them today. We will show you what correct, on-time payroll looks like for your home.
See open times and pick the one that suits you. It takes about a minute.
Prefer to write? Send us a message →
No cost. No obligation. Nothing changes until you decide.