Overwhelmed by payroll paperwork?
Spending hours each pay period on tedious caregiver wage calculations, deductions, and complex payroll tasks instead of on resident care?
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Healthcare compliance payroll
Accurate, compliant payroll built specifically for AFH owners, saving you time while ensuring your caregivers get paid correctly, every time.
Get a payroll quote
Trusted by 150+ Facility owners
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Say goodbye to payroll burdens
Compliance worries?
Stressed about navigating ever-changing federal, state and local payroll tax laws and filing deadlines?
Risking costly errors?
Concerned that miscalculating pay or tax withholdings could lead to unhappy caregivers, overpayments, or penalties from the IRS or state?
AFH payroll complexity?
Finding it difficult to manage varying caregiver schedules, overtime for different roles, specific AFH deductions, and maintain accurate payroll records?
How it works
How Our Monthly Bookkeeping Service Works for You.
We work closely with adult family homes to understand their unique financial needs and care goals. With this insight, we create a customized bookkeeping strategy that ensures accurate financial management.
1
Submit Caregiver Hours
Easily report your caregivers' hours worked for the pay period with us or your preferred integrated time tracking system. We make submitting time simple and quick.
2
Expert Processing
Our payroll specialists calculate everything accurately – gross wages, overtime, deductions, and all required withholdings (Federal, State, FICA, L&I, WA Cares) based on current AFH regulations.
3
Online Review & Approval
Before any funds are processed, you'll receive a clear payroll summary to review online. Simply verify the details and approve the payroll run with a click.
4
Reliable Payday & Tax Filings
Once approved, caregivers receive timely direct deposits. We then handle all necessary payroll tax filings and payments (like the 941, state filings) accurately and on your behalf. Compliance guaranteed.
Get started with CarebearBooks today and experience a smarter, efficient way to manage your finances.
Get a payroll quoteHow it works
Your Clear Path to Compliant AFH Tax Filing
Navigating tax season for your Adult Family Home should be straightforward. We work closely with you through a secure, organized process designed for accuracy and peace of mind. See exactly how we handle your AFH tax preparation and filing below.
1
Submit Caregiver Hours
Easily report your caregivers' hours worked for the pay period with us or your preferred integrated time tracking system. We make submitting time simple and quick.
2
Expert Processing
Our payroll specialists calculate everything accurately – gross wages, overtime, deductions, and all required withholdings (Federal, State, FICA, L&I, WA Cares) based on current AFH regulations.
3
Online Review & Approval
Before any funds are processed, you'll receive a clear payroll summary to review online. Simply verify the details and approve the payroll run with a click.
4
Reliable Payday & Tax Filings
Once approved, caregivers receive timely direct deposits. We then handle all necessary payroll tax filings and payments (like the 941, state filings) accurately and on your behalf. Compliance guaranteed.
How it works
Our Simple & Compliant AFH Payroll Process
Payroll for your Adult Family Home involves unique complexities, but our service makes it straightforward and ensures full compliance. We handle the calculations and filings, so you can focus on care. Here's how easy it is to get your caregivers paid accurately and on time
1
Submit Caregiver Hours
Easily report your caregivers' hours worked for the pay period with us or your preferred integrated time tracking system. We make submitting time simple and quick.
2
Expert Processing
Our payroll specialists calculate everything accurately – gross wages, overtime, deductions, and all required withholdings (Federal, State, FICA, L&I, WA Cares) based on current AFH regulations.
3
Online Review & Approval
Before any funds are processed, you'll receive a clear payroll summary to review online. Simply verify the details and approve the payroll run with a click.
4
Reliable Payday & Tax Filings
Once approved, caregivers receive timely direct deposits. We then handle all necessary payroll tax filings and payments (like the 941, state filings) accurately and on your behalf. Compliance guaranteed.
How we can help your business
Stay Compliant with Every Payroll Cycle.
We simplify your payroll by handling taxes and reporting for you. Ensure peace of mind with accurate, timely compliance for both federal and state requirements.
Automated federal taxes
We handle all your federal payroll tax filings (941, 940), ensure accurate FICA withholdings, and guarantee our calculations. CarebearBooks brings expertise to every filing.
State tax & compliance (WA)
We manage your SUI (State Unemployment Insurance), L&I (Workers’ Comp), Paid Leave, and WA Cares contributions accurately and on time.
Detailed pay stubs
Empower your AFH caregivers with easy-to-understand pay stubs detailing all earnings, deductions, and taxes. We ensure full compliance and foster trust with every paycheck.
Direct deposit & W-2 preparation
We handle quick, accurate direct deposits for your W-2 employees and automated year-end W-2 form generation.
Gain Peace of Mind and Financial Clarity
Experience the difference specialized services CarebearBooks can offer. Our service is designed to simplify your operations, provide crucial insights, and ultimately give you greater peace of mind.
Pay your team in record time
Drastically reduce hours on manual payroll. Our efficient processing and direct deposit ensure your AFH caregivers are paid quickly and accurately, every pay period.
Relax knowing its done right
Rest easy. We handle all federal, state, and local payroll taxes calculated, filed and paid accurately and on time.
Keep the big picture in focus
Free up your mental energy and time from payroll details. Focus on exceptional resident care, and strategic AFH growth, supported by clear, accessible payroll reports.
Support a happy, stable team
Reliable, on-time direct deposits and clear pay stubs contribute to higher caregiver morale, improved retention, and a more stable, dedicated team for your AFH.
85%
Accuracy
85%
150%
YoY Growth
CLIENT REVIEWS
" As a busy Adult family home, we needed an accounting service that understood our unique needs. Carebearbooks delivers exceptional service with attention to detail, and we feel confident knowing our financials are in expert hands. "
Comfort Haven
Running a care home? Simplify your accounting today!
CarebearBooks
Financial care for caregivers
Seattle | Renton | Tacoma | Vancouver | Bellevue | Everett | Olympia | Tri-Cities
Licensed professionals specializing in Washington caregiving facility operations
CarebearBooks is an NSBC brand, providing professional accounting services.
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