Stop Overpaying Taxes on Your Caregiving Facility Income

Tax season shouldn't be about survival – it should be about strategy. While other caregiving facility owners scramble to categorize complex reimbursement payments and worry about compliance, smart operators use tax preparation as a profit optimization tool.

GET FREE FACILITY TAX ANALYSIS
Tax filing dashboardfor Adult family homes

The Painful Truth About DIY Taxes for Caregiving Facilities

Complex Reimbursements

Confused by Medicare/Medicaid reporting and intricate payment classifications?

Resident Trust Funds

Stressed about resident trust fund reporting and staying compliant across all your facilities?

Foster Care Rules

Unsure about Section 131 foster care rules, potentially leading to paying unnecessary taxes?

Missed Deductions

Missing out on skilled nursing facility deductions that could save you thousands annually?

Why Smart Caregiving Facility Owners Choose Us For Taxes

Profit Optimization, Not Just Tax Prep
Most tax preparers just fill out forms. We actively find money specifically for Adult Family Homes, Assisted Living Facilities, and Nursing Homes.
Medicare/Medicaid reimbursement optimization
Section 131 foster care expertise to prevent overpayment
Skilled nursing cost center analysis for maximum deductions
Assisted living department optimization for all expenses
Multi-year facility strategy to align growth with tax benefits
Real Results
Patricia's 6-bed AFH saved $8,900 with Section 131 rules.
Audit Protection
Sleep soundly knowing your facility taxes are completely protected by specialists who understand the nuances of healthcare reimbursement income.
Audit-Proof Documentation & Protection
Patricia's 6-bed AFH saved $8,900 with Section 131 rules.
Audit representation is included with our service
Professional documentation that satisfies IRS and state surveys
A digital backup system so you never lose records
Penalty protection guarantee—we pay if we make a mistake
Work handled by specialized preparers, not seasonal staff
Year-Round Strategic Partnership
Caregiving facility tax strategy happens 365 days a year, not just during the stress of filing season. We are your year-round financial partner.
Quarterly strategy sessions to adjust for census changes
Real-time tax guidance for major facility decisions
Medicare/Medicaid payment planning and timing
Proactive alerts on regulation updates that affect you
Growth planning that considers tax implications from day one
Local Expertise
Serving Washington businesses exclusively with deep knowledge of state-specific requirements and opportunities.

Special Services for Washington Businesses

Generic accountants see numbers. We see your facility's financial health, growth potential, and profit optimization opportunities.

Payroll Migration

Complete data transfer from your current system

Zero disruption to employee payments

Historical data preservation for tax purposes

Usually completed in 7-10 business days

Already stuck with another provider? We'll rescue you without missing a beat.

Get Your Facility Financial Analysis
Free 30-minute consultation to review your current setup

S-Corp Payroll Compliance

Reasonable salary calculations that pass IRS scrutiny

Quarterly payroll processing if that's all you need

Owner-only payroll solutions

Tax optimization strategies specific to S-Corps

S-Corp owners need payroll for tax compliance – we make it simple and cost-effective.

Get Your Facility Financial Analysis
Free 30-minute consultation to review your current setup

Payroll Impact Analysis

Monthly profitability impact reports

Annual tax deduction optimization

Cash flow forecasting including payroll obligations

Compliance cost analysis (so you know what you're saving)

Understanding how payroll affects your bottom line and tax strategy.

Get Your Facility Financial Analysis
Free 30-minute consultation to review your current setup

Let's find the right plan for your facility

Tax season shouldn't be about survival – it should be about strategy. While other caregiving facility owners scramble to categorize complex reimbursement payments and worry about compliance, smart operators use tax preparation as a profit optimization tool.

AFH Essential

2-8 bed facilities

$500 annually

Section 131 optimization, Medicaid classification, foster care analysis

Assisted Living Professional

7-16 bed facilities

$699 annually

Multi-level care analysis, department optimization, insurance coordination

Nursing Home Complete

17+ bed facilities

$899 annually

Medicare optimization, cost report support, skilled nursing analysis

Common benefits across all facilities

All tax filings and deposits
Contract and welcome packet creation
Dedicated account specialist
Year-end tax forms
Employee support services
Unlimited payroll runs
No items found.

Virtual Tax Services (Secure & Convenient for Busy Facility Owners)

Professional Caregiving Facility Tax Prep

Why waste time driving across town when we can deliver better facility results digitally?

HIPAA-Compliant
  • Healthcare grade
  • Secure portal
  • Digital signature
Faster, More Efficient
  • Video consultations
  • Documents upload
  • Portal access
  • Work from anywhere
Complete Flexibility
  • Video consultations
  • Documents upload
  • Portal access
  • Work from anywhere

Gain Peace of Mind and Financial Clarity

Experience the difference specialized services CarebearBooks can offer. Our service is designed to simplify your operations, provide crucial insights, and ultimately give you greater peace of mind.

Maximize your AFH deductions

We specialize in tax regulations for Adult Family Homes, ensuring we identify and claim every eligible deduction and credit to minimize your tax liability and save you money.

Enjoy a stress free tax season

Eliminate the anxiety and overwhelm of tax preparation. We handle the complexities, from document gathering guidance to accurate filing, leaving you with peace of mind.

File with confidence & compliance

Rest easy knowing your AFH tax returns are prepared accurately and filed on time, meeting all IRS and state requirements to avoid penalties and audit risks.

Get expert tax guidance

Benefit from the expertise of professionals who understand the financial landscape of AFHs. We’re here to answer your questions and provide clarity.

Accurate accounting
Caregiving specialists
Tax compliance
85%
Accuracy
85%
150%
YoY Growth
Money guarantee
CLIENT REVIEWS
We’ve partnered with Carebearbooks for over a year now, and the level of professionalism and accuracy they bring is unmatched. Their accounting expertise has helped us streamline operations and improve our financial planning.
AA Golden Haven

Frequently asked questions

How is caregiving facility tax preparation different from regular small business taxes?

Caregiving facilities have unique income sources (Medicare, Medicaid, foster care payments, private pay) that require specialized knowledge of healthcare and foster care tax rules. Regular business tax preparers often misclassify facility income.

What if my facility receives Medicare/Medicaid payments – are these always taxable?

Not necessarily! Some payments may qualify for exclusions under Section 131 (for AFHs) or have special classification rules. We analyze each payment type to ensure proper reporting.

How does Section 131 apply to my Adult Family Home specifically?

Section 131 allows exclusion of certain foster care payments, but AFHs with more than 5 residents over age 18 face limitations. We review your resident mix to maximize available exclusions.

What about assisted living facilities – do they have special tax considerations?

Yes! Assisted living facilities often have multiple service levels (basic care, enhanced services, memory care) that require proper revenue allocation and department expense tracking for optimal tax treatment.

How do nursing home cost reports affect taxes?

Medicare cost reports for nursing homes require specialized knowledge to ensure proper allocation of costs between departments, which directly impacts your facility's taxable income and available deductions.

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