Bookkeeping for Washington adult family homes

Monthly books that show what each resident brings in, what the home costs to run, and what is left for you. Ready for tax time, and ready when a lender asks.

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Tax filing dashboardfor Adult family homes

Let's Talk About What You Really Want as a Caregiving Business Owner

Make a Meaningful Difference

Focus on providing exceptional care and positively impacting people's lives.

Build Financial Security

Create a prosperous future for your family through a successful business.

Expand to Multiple Facilities

Grow your vision from a single home to a thriving multi-facility enterprise someday.

Get Approved for Funding

Secure that renovation loan or new facility purchase with confidence.

Bookkeeping built for Washington adult family homes

Books a lender can read
When you apply for a loan, the bank asks for statements. We keep yours current and organised, so you can hand them over the day they ask.
Up-to-date profit and loss and balance sheet
Income by resident and payer
Owner draws and loans shown clearly
A contact the lender can call with questions
Statements that show how the home really performs
When the bank asks
Hand over current statements the day a lender asks for them.
No March scramble
Your tax preparer gets clean, complete books at year end.
Ready for tax time all year
Hand over current statements the day a lender asks for them.
Care-specific expenses recorded so nothing deductible is missed
Clean handoff to tax prep with industry expertise
Documents stored and easy to find
Proper categorization of all expenses as they happen
No year-end scramble to sort facility expenses
See what the home really earns you
Clear numbers on what the home makes after every cost, including your own pay, so your personal plans rest on facts.
Profit by month and by resident
Owner pay and draws tracked
Numbers ready for your financial planner or tax preparer
Cash flow you can see ahead of time
A clear picture before any big decision
Clear numbers
Know what the home makes after every cost, including your own pay.

Let's find the right plan for your facility

Monthly books that show what each resident brings in, what the home costs to run, and what is left for you. Ready for tax time, and ready when a lender asks.

Adult Family Home

2-8 residents

$25/resident (Max $200)

Medicaid income tracking, Section 131 records, caregiver expense allocation

Virtual Excellence (Because Your Time Should Be Spent on Resident Care)

Professional Results, Zero Commute

Our virtual-first approach saves you time, so you can focus on what matters most.

Faster, Smarter Service
  • Real-time collaboration
  • Instant document sharing
  • Screen-sharing support
  • Portal open any time
Better Value
  • Encrypted client portal
  • Multi-factor sign-in
  • Access limited to the people on your file
  • We ask only for the records we need
Privacy first
  • Encrypted client portal
  • Multi-factor sign-in
  • Access limited to the people on your file
  • We ask only for the records we need

Gain Peace of Mind and Financial Clarity

Experience the difference specialized services CarebearBooks can offer. Our service is designed to simplify your operations, provide crucial insights, and ultimately give you greater peace of mind.

Save valuable time

Get back the hours you spend on receipts and spreadsheets every month.

Records in order

Records kept in the form DSHS, your lender and your tax preparer expect.

Financial Insights

Gain clear visibility into your facility's financial health with easy to understand reports.

Reduce tax time stress

Year-end tax preparation becomes simple with organized, accurate financial records.

Accurate accounting
Caregiving specialists
Tax compliance
Money guarantee

Frequently asked questions

Can you work with our existing resident management software?

Tell us what you use. We work with the systems adult family homes already have, starting from the reports yours can produce.

What if our AFH books are a complete disaster from previous bookkeepers?

We do clean-up work regularly. Bring what you have, in whatever state, and we will tell you what it will take.

How do you ensure resident privacy with virtual service?

We use an encrypted client portal with multi-factor sign-in, and access is limited to the people working on your file. We ask only for the financial records we need.

Do you work with facilities outside Washington?

Currently, we focus exclusively on Washington state caregiving facilities, which allows us to provide deeper expertise with local Medicaid rates, DSHS requirements, and state licensing regulations.

What is included in bills and invoice management?

We enter and schedule your vendor bills, prepare family invoices, and keep track of what has been paid and what is still owed, so nothing slips. Payment reminders go out in your home's name.

Can you help if we need books for a specific date (like for a facility sale or licensing review)?

Yes! We offer rush services for time-sensitive needs like facility sales, licensing renewals, or state survey preparations.

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